Administrators don’t always like change from the traditional way to do research compliance and administration.

They don’t like taking risks and believe things are working just fine as is. Also, they’re accustomed to traditional research compliance methods and don’t have much pressure to change.

On the other hand, with the knowledge that their department could become much more efficient and productive, they might have a change of heart.

You see, there are actually several key ways to increase productivity with a simple software upgrade. IRB software helps to transform research compliance from an arduous, tedious process into a streamlined, productive activity.

That saves time, money and resources for everybody. Here are a few key features of this IRB software that increases productivity.

1. Automated Canned Notifications

Each time a PI receives a protocol submission, the compliance administrators need to be notified. This ordinarily is an excruciating process that takes a lot of time and effort.

Although one individual email notification may not take too long, the volume over time represents a huge allotment of time and resources. It becomes a major hassle.

New software automates the entire process. Compliance research administrators no longer need to create a new email from scratch each time.

Instead, the protocol submissions will automatically generate the correct notifications sent to the correct personnel.

Best of all, the notifications are pre-written to be the exact right format. These canned notifications include all the pertinent information that can be stored for later audits if necessary.

2. Adverse Event Reporting

Every administrator and researcher hates an adverse event. It means that something went wrong with the research that was not in the compliance plan.

Worse yet, it involves a lot of documentation and record keeping that is monotonous and time-consuming.

Fortunately, there are now automated adverse event reports that make it easy for the PI or administrator. That dramatically cuts down on time and energy for your organization.

3. Changing PIs

The Principal Investigator often changes during a research project. That is especially true if it is a years-long effort.

In fact, there are often student PIs, Co-PIs and other structures that change over time. This can be extremely tedious to change.

However, automated systems allow PI changes with a few bits of information including the email address and password. The new PI can have access to all previous data and automatically gets updated on future notifications.

4. Continuing Review

Creating an annual report is another pain in the neck for compliance administrators. This is an ongoing process which requires loads of data to be saved and aggregated on a daily basis.

Eventually, administrators put everything together to submit to external parties like grant issuers, senior staff, PIs and other colleagues. They are seeking external validation and a record of events.

On the other hand, much of this info is not reviewed with a fine comb unless something negative occurs. The vast majority is simply saved and historical data.

It is much better to automate this entire process, including the annual report.  This makes everyone’s life easier and still keeps all of the records safe for continuing review.


Compliance research administrators deeply understand all of the problems mentioned above. They are tired of spending endless hours on work that could be automated with a system like Mentor IRB.

So, with those tasks handled for them, they can devote themselves to the true core decision making tasks that they are responsible for.

No longer will they have to do endless paperwork, recording, and notification. Instead, they can pass that all off to Mentor IRB software tools. They will be free to be much more efficient and productive.

That will raise job satisfaction and allow the administrator to focus on the thorny issues that make the real difference in department performance.